This policy explains how the WorkinSchools website functions, it is useful for members to read this statement so they can use understand how the site works and adjust their privacy settings to make the site work best for them.
WorkinSchools Privacy Policy contains eight sections, and you can jump to each by selecting the links below:
- Introduction
Questions. If you have any questions or concerns about our privacy policy, contact our team through the WorkinSchools Profile page. You may also contact us by post: WorkinSchools, 12 Belgrave Place, East Hill, Colchester, Essex C01 2GP
No information from people under age 18. If you are under age 18, please do not attempt to register for WorkinSchools or provide any personal information about yourself to us. If we learn that we have collected personal information from a person under the age of 18, we will delete that information as quickly as possible. If you believe that we might have any information from a person under age 18, please contact us through the WorkinSchools profile page.
No People from outside the Education Sector. WorkinSchools is intended for education professionals & organisations. If you are not in the education sector, please do not attempt to register for WorkinSchools or provide any personal information about yourself to us. If we learn that we have collected personal information from a person that is not in the education sector, we will delete that information as quickly as possible. If you believe that we might have any information from a person or organisation outside the education sector, please contact us through the WorkinSchools profile page.
- Information received by us
Information you provide to us:
Personal information. When you sign up for WorkinSchools you provide us with your name, email, gender, and birth date. During the registration process we give you the opportunity to provide additional profile information, such as where you were educated and where you work, and to add a picture of yourself, to help your friends & colleagues connect with you. In some cases we may ask for additional information for security reasons or to provide specific services to you. Once you register you can visit your profile at any time to add or remove personal information about yourself. You can also add other information about yourself for the purposes of finding a job and job applications including your contact information, education, job history and you can upload supporting documents such as a biography and CV’s.
Education Organisations’ information. hen Education organisations such as schools register with WorkinSchools the administrator for the account provides us with the name of the school, email, address, school logo and administrators contact details. As annual membership is a service that requires payment administrators must confirm that they have authority to make a purchase on behalf of the organisation. WorkinSchools may also require a verification of authority by telephone or email in order to prevent and protect organisations from malicious or fraudulent activity. Once registered further information about the organisation can be provided for display on the organisations profile pages these include description, phase, category, pupil gender, pupil age range, no. on roll, 6th form, date of last Ofsted report and religious character. Schools can also upload documents such as ofsted reports and Job application forms to share and for the use of other members of the site.
Education Recruitment Agency and Other Bodies information. When Education recruitment agencies or other education bodies register with WorkinSchools the administrator for the account provides us with the name of the company or organisation, email, address, organisation logo and administrators contact details. As monthly or annual membership is a service that requires payment administrators must confirm that they have authority to make a purchase on behalf of the company or organisation. WorkinSchools may also require a verification of authority by telephone or email in order to prevent and protect organisations from malicious or fraudulent activity. Once registered further information about the company can be provided for display on the organisations profile pages these include description the company and other pertinent information can also upload documents such as Job application forms and supply teacher registration forms to share and for the use of other members of the site.
Friend Information. If you invite your friends to join WorkinSchools over the network we will not keep the emails addresses that you provide to us.
Content. One of the primary reasons people use WorkinSchools is to share content with others. Examples include when you update your status, upload or take a photo, upload or record a video, share a link make a comment, write something on someone’s Blackboard, write a note, or send someone a message. If you do not want us to store metadata associated with content you share on WorkinSchools (such as photos), please remove the metadata before uploading the content.
Information that we collect when you interact with WorkinSchools:
Information on site activity. We keep track of the actions you take on WorkinSchools, such as adding a friend, creating a photo album, attending an event, in some cases you are also taking an action when you provide information or content to us. For example, if you share a video, in addition to storing the actual content you uploaded, we might log the fact you shared it.
Browser and access device information. When you access WorkinSchools from a computer, mobile phone, or other device, we may collect information from that device about your browser type, location, and IP address, as well as the pages you visit.
Cookie Information. We may use "cookies" (small pieces of data we store for an extended period of time on your computer, mobile phone, or other device) to make WorkinSchools easier to use, to make our advertising better, and to protect both you and WorkinSchools. For example, we use them to store your login ID (but never your password) to make it easier for you to login whenever you come back to WorkinSchools. We also use them to confirm that you are logged into WorkinSchools, and to know when you are interacting with WorkinSchools Platform applications and websites, our widgets and Share buttons, and our advertisements. You can remove or block cookies using the settings in your browser, but in some cases that may impact your ability to use WorkinSchools.
Gaining information from other websites. We may institute programs with advertising partners and other websites in which they share information with us:
- We may ask advertisers to tell us how our users responded to the ads we showed them (and to compare, how other users who didn’t see the ads acted on their site). This data sharing is known as “conversion tracking” enables us to measure our advertising effectiveness and helps improve the quality of the advertisements you see.
- Share information with third parties
We take steps to ensure that others use information that you share on WorkinSchools in a manner consistent with your privacy settings, however we cannot guarantee that they will follow our rules. Please read the following section to learn more about how you can protect yourself when you share information with third parties.
Sharing information on WorkinSchools. We designed our privacy settings to enable you to control how you share your information on WorkinSchools. You should review the default privacy settings to make sure they reflect your preferences. Here are some specific things to remember:
- You can control the visibility of most of the information you share on WorkinSchools through the privacy settings you select.
- On WorkinSchools you have personal & career profile tabs. When another personal user searches for you they will only see your name and profile picture. When an organisation searches for you they will be able to see a limited career profile if you have selected any of the settings that show you are looking for work in your settings. When you accept a friend request from other users by default they will be able to see all of your inputted profile information. You can control whether your career or personal profiles are visible to friends only or not visible to anyone.
- Some of the content you share and the actions you take will show up on your friends’ home pages and other pages they visit.
- Even after you remove information from your profile or delete your account, copies of that information may remain viewable elsewhere to the extent it has been shared with others, it was otherwise distributed pursuant to your privacy settings, or it was copied or stored by other users.
- You understand that information might be re-shared or copied by other users.
- Certain types of communications that you send to other users cannot be removed, such as messages.
- When you post information on another user’s profile blackboard or comment on another user’s post, that information will be subject to the other user’s privacy settings.
Exporting Information. All users may be able to use tools like RSS feeds, mobile phone address books and copy and paste functions, to capture and export information from WorkinSchools, including your information and information about you.
Links. When you click on links on WorkinSchools such as banner and box advertising you may leave our site. We are not responsible or liable for the privacy practices of other sites, and we encourage you to read their privacy statements.
Advertisements. Sometimes the advertisers who present ads on WorkinSchools use technological methods to measure the effectiveness of their ads and to personalise advertising content. You may be able to use your browser cookie settings to prevent the placement of cookies by advertisers on WorkinSchools
- Using your Information
We use the information we collect to try to provide a safe, efficient, and customised experience. Here are some of the details on how we do that:
Managing the service. We use the information we collect to provide services and features to you, to measure and improve those services and features, and to provide you with customer support. We use the information to prevent potentially illegal activities, and to enforce our Terms and Conditions. For example, we ask for your date of birth to verify that you are over age 18 and so that we can better limit your access to content and advertisements that are not age appropriate. We also use a variety of technological systems to detect and address anomalous activity and screen content to prevent abuse such as spam. These efforts may on occasion result in a temporary or permanent suspension or termination of some functions for some users.
Contacting you. We may contact you with service-related announcements from time to time. You may opt out of all communications except essential updates which we will publish on the network. We may include content you see on WorkinSchools in the emails we send to you.
- Sharing information
WorkinSchools is about sharing information with others — friends and people in your networks — while providing you with privacy settings that you can use to restrict other users from accessing your information. We share your information with third parties when we believe the sharing is permitted by you, reasonably necessary to offer our services, or when legally required to do so. For example:
Inviting a friend to join. When you ask us to invite a friend to join WorkinSchools, we will send your friend a message on your behalf using your name. We may also send up to two reminders to them in your name. If your friend does not want us to keep their information, we will remove it at their request.
Interaction with advertisers. You may choose to share information with marketers or electronic commerce providers that are not associated with WorkinSchools through on-site offers. This is entirely at your discretion and we will not provide your information to these marketers without your consent.
To help your friends & employers find you. By default, we make your name and profile picture you have posted to your profile available in search results on WorkinSchools to help your friends find you. As previously detailed we show a limited career profile to employers on the network if you have chosen to appear as looking for employment in your employment status setting.
Search engines. We limit search engines access to our site. However we may allow them to access information for indexing purposes.
Promotion and improvement of our service. Sometimes we share aggregated information with third parties to help improve or promote our service. But we only do so in such a way that no individual user can be identified or linked to any specific action or information.
Provision of services. We may provide information to service providers that help us bring you the services we offer. For example, we may use third parties to help host our website, send out email updates about WorkinSchools, remove repetitive information from our user lists, process payments, or provide search results or links (including sponsored links). These service providers may have access to your personal information for use for a limited time, but when this occurs we implement reasonable contractual and technical protections to limit their use of that information to helping us provide the service.
Advertising our services. We may ask advertisers outside of WorkinSchools to display ads promoting our services. We may ask them to deliver those ads based on the presence of a cookie, but in doing so will not share any other information with the advertiser.
Offering joint services. We may provide services jointly with other companies, such as the classifieds service in the WorkinSchools Marketplace. If you use these services, we may share your information to facilitate that service. However, we will identify the partner and present the joint service provider’s privacy policy to you before you use that service.
Prevention of harm in response to legal request. We may disclose information pursuant to court orders, or other requests (including criminal and civil matters) if we have a good faith belief that the response is required by law. WorkinSchools will also honour requests from jurisdictions outside of the United Kingdom when we believe that a response is required by law under the local laws in that jurisdiction, this applies to users from that jurisdiction, and are consistent with generally accepted international standards. WorkinSchools will also co-operate with the law in order to prevent any fraud or other illegal activity, to prevent imminent bodily harm, or to protect ourselves and you from people violating our Terms and Conditions. This may include sharing information with other companies, lawyers, courts or other government entities.
Transfer of information. In the event of all or part of the ownership of our business changes, we may transfer your information to the new owner in order that the service can continue to operate. If this happens then this Privacy Policy stays in place.
Editing your profile. You may change or delete your profile information at any time in your settings. Information will be updated immediately.
Closing your account. To delete your account please message us over the network via the WorkinSchools profile page. Information that you have posted may remain on the network and information may be backed up on our servers for sometime after your account has been closed.
Content limitations on removal. As stated above even after you remove information from your profile or delete your account, copies of that information may remain viewable elsewhere to the extent it has been shared with others, it was otherwise distributed pursuant to your privacy settings, or it was copied or stored by other users. However, your name will no longer be associated with that information on WorkinSchools. (For example, if you post something to another user’s profile, and then you delete your account that post may remain, but be attributed to an “WorkinSchools User.”) Additionally, we may retain certain information to prevent identity theft and other misconduct even if deletion has been requested.
Non-member contact information. If a user provides your email address to us, and you are not a WorkinSchools user but you want us to delete your address please request this by email to customerservices@workinschools.co.uk. However, that request will only apply to the current addresses we hold at the time of the request and not to any addresses that users provide to us at a later date.
- How We Protect Information
We do our best to keep your information secure, but we need your help. You can contact us through the WorkinSchools profile page if you have any concerns.
Steps we take to keep your information secure. We keep your account information on a secured server behind a fire wall. We also use automated and social measures to enhance security, such as analyzing account behaviour for fraudulent or otherwise anomalous behaviour, may limit use of site features in response to possible signs of abuse, may remove inappropriate content or links to illegal content, and may suspend or disable accounts for abuse. For more examples please refer to our Terms and Conditions.
Inherent risks in sharing information. Although we allow you to set privacy options that limit access to your information. We cannot control the actions of other users that you share information with. WorkinSchools can make no guarantee or accept liability unauthorised persons viewing your information. We cannot ensure that information you share on WorkinSchools will not become publicly available. We are not responsible for third party circumvention of any privacy settings or security measures on WorkinSchools. You can reduce these risks by using common sense security practices such as choosing a strong password, using different passwords for different services, and using up to date antivirus software.
Report Violations. If you are suspicious of or aware of any violations or abusive behaviour on the WorkinSchools network as small as it may seem, then we would like to know so we can sensitively investigate. Please contact us through our profile page or email us on customerservices@workinschools.co.uk all reports will be treated in strict confidence.
- Other Terms
From time to time we may make changes to this Privacy Policy pursuant to the procedures outlined in the WorkinSchools terms and conditions. If we have not published these changes then our current privacy policy applies to all information that we currently hold about you and your account. If we make changes to this Privacy Policy we will notify you by publication here and on the WorkinSchools profile page.
Consent to Collection and Processing in the United Kingdom. By using WorkinSchools, you consent to having your personal data transferred to and processed in the United Kingdom.
Definitions. Please refer to definitions detailed in the WorkinSchools Terms and Conditions.